Paper Organization Checklists

The following Confidential Documents Checklist identifies the documents we can shred for you during our annual Spring Clean.

Confidential Documents Checklist

Keep tax records for *1994 and the last 7 years (2012-2019).

Complete the checklist here and have your answers emailed to you when you hit the submit button. Or if you prefer, print out this page and fill in your answers by hand.


*Did you sell or are you planning to sell capital property you\’ve owned since 1994? If so, it is important to keep your tax documents for that year.

Prior to 1994, the Canada Revenue Agency (CRA) allowed a cumulative capital gains exemption of $100,000. If the $100,000 was not used, taxpayers were entitled to file a T664 form with their 1994 personal income tax return to utilize the unused portion and revalue the cost base of their property. If you do not have a copy of your 1994 income tax return, you can contact CRA and they will inform you if you filed the T664 form.

Upon sale of the property, your tax preparer will need to know if the election was applied and what assets to factor into the capital gain calculation.

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While you’re reviewing your confidential documents, you might want to toss some other paper too.

Paper You Can Toss Immediately

Complete this checklist (created by Andrew Mellen) and provide your email address if you would like your answers emailed to you when you hit the submit button. Or if you prefer, print out this page and fill in your answers by hand.


Requests/solicitations/invitations from businesses you do not use or have the intention of using
Requests/solicitations/invitations for events you do not plan to attend
Expired warranties and service contracts (make note of key support contact information before tossing)
Schedules/itineraries that are complete or outdated (keep calendars or other documentation of where you were and when, if trips were a business expense, or you like keeping track of your travels)
Generic account info/privacy statements you\'ve read or don\'t intend to read
Greeting cards that do not contain a detailed personal or very special message
Receipts for any nondeductible expense, particularly for personal care and personal food items
Invitations you\'ve received to events that have already happened
Owner\'s manuals for items you no longer own
Installation manuals for anything that is already installed
Expired insurance policies (compare new to old first - is coverage consistent and accurate?)
Business cards from anyone whose name you don\'t recognize
Maps/atlases that are more than three years old
Periodicals and catalogs (three months\' worth for periodicals; new catalogs replace old catalogs)
Articles/clippings that you\'ve not read or referred to in more that two years (this includes recipes!)
Duplicates of anything (unless copied for someone - create an envelope and address it)
Brochures from tourist destinations (whether you\'ve been there or not, these are not souvenirs)
Financial/banking documents (confirm with your accountant, refer to the Fraser & Partners confidential documents checklist and call your financial advisor if in doubt)
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